Plant Administrator



Warsaw, Poland
Posted on Tuesday, August 1, 2023

on-siteTitle/Function: Plant Administrator

Supervisor: C2NC Plant Manager

Company Description: We are looking for a proactive, analytical, and team-oriented Plant Administrator to join our global and growing organization. Anaergia delivers integrated solutions globally through established offices in North America, Europe, Africa, and Asia and its breakthrough technologies are in use at over a thousand resource recovery facilities worldwide, reducing greenhouse gas emissions while creating new revenue sources for its clients. We are a global leader in offering sustainable solutions for the generation of renewable energy and the conversion of waste to resources, and on the front line of solving climate change.


  • Create and manage invoices, purchase orders, and other accounting and administrative documents and reports.
  • Satisfactory vendor and client relations.
  • Ensure all HR policies are complied with, including training, lunch breaks, time tracking, and other policies.

Tasks, Authority, and Liability

  • Prepare purchase orders, invoices, and other accounting and administration documents and reports.
  • Understand and communicate contractual agreements with utilities, suppliers, contractors, and customers.
  • Understand and communicate company policies and procedures.
  • Analyze, track, and report on personnel- and facility-related data.
  • Help maintain staff area, purchase supplies and maintain a professional and clean facility.
  • Partner with Human Resources and promptly report safety hazards to reduce liability and create a safe work environment for employees by recommending preventative measures.
  • Act as the primary, internal point of contact, coordinator, and scheduler for the delivery of feedstock from waste generators and/or other related materials to the biogas sites.
  • Coordinate with site leaders to ensure feedstock product delivery constraints, shipping schedules, and operational capabilities are accurately represented, and communicated in real-time and in a weekly forecast.
  • Act as the point of contact concerning feedstock product quality issues. Report and escalate issues to internal and/or external stakeholders as appropriate.
  • Communicate any changes in expected feedstock delivery dates, quantity, etc. to internal and/or external stakeholder(s) in a timely manner.
  • Monitor inbound logistics based on processing times, site operational metrics, and capacity, as well as feedstock material adherence to policy and plant requirements.
  • Ensure tracking and documentation of inbound material, including the gathering of information required by various feedstock vendors.
  • Process non-conformances and holds from feedstock provider(s), coordinate responses and diversion of feedstock material when applicable. Communicate non-conformance examples to suppliers and generate report summaries.
  • Assist with overall feedstock origination and procurement; provide input on economic viability and contractual requirements for third-party suppliers.
  • Track contractual requirements including contract lifecycle and critical dates.
  • Identify opportunities for process improvement and participate in efforts to improve efficiency and/or reduce operating costs.
  • Vendor management, including the oversight of NDAs, T&Cs, and warranty claims.
  • Perform other duties as assigned with regard to procurement, accounting, and general office duties:


Education: bachelor’s degree preferred. 5 years of progressive relevant experience may be accepted in lieu of degree.

Experience: At least 2 years in construction or project site administration, industrial office management, construction/project accounting and/or Human Resources in a relevant field (waste treatment, construction, industrial manufacturing, etc).


  • Positive attitude
  • Team Player
  • Highest moral and ethical standards
  • Interpersonal, communication, and cross-functional team management skills
  • Ability to work safely at an industrial facility.
  • Ability to manage all contractual agreements with utilities, suppliers, customers, and contractors.
  • Strong analytical, decision-making, and initiative capabilities.
  • Ability to analyze data and write reports.
  • Ability to prepare and understand financial statements, invoices, procedures, and contracts.
  • Ability to administer company policies and procedures & maintain a strong culture of operational discipline.
  • Fluent in English


This role is based on site at our C2NC facility in Warsaw, NC.